Leaving voicemail has become a standard practice for every business operating system. Knowing how to leave a professional voicemail for a job will reflect positively on your professional image.
Think Before Speaking:
Before you pick up the telephone, pause for a second and do a miniature rehearsal of the call in your head. Slimming down its purpose to 1 or 2 sentences. More than 50% of calls go to voice mail, so be ready for what you will say if the person you are calling doesn’t pick up. Leave a concise professional voicemail greeting which says your goal.
Begin each professional voicemail for a job by presenting yourself, so that the receiver knows who is calling right away. It ought to include your full name followed by your company’s.
Ensure you know how to pronounce the name of the individual you’re calling. You do not want to insult involuntarily before you have even established any contact.
Speak slowly and attentively enough so the receiver can hear and understand every word. Listening to messages where the speaker is speaking too fast to be understood is quite frustrating. Repeat the callback number so that the person can note it down to follow up later.
Chat directly into the mouthpiece of your phone in a clear and adequately modulated tone of voice. Do not hold the telephone between the cheek and shoulder so the mouthpiece is located on the neck.
This posture is fine while you are dialing or whilst the telephone is ringing on the other end, but not once you are connected, as it muffles the sound.
Keep It Brief:
You do not have to leave every piece of information on your professional voicemail for a job. Most business phone systems have a one- to two minute time limit to get messages before they cut them off.
Leave a brief summary of the reason behind your call and end with a request for a callback.
End On A Professional Note:
Exactly like a pro-business letter, finish your professional voicemail with your contact information. In the event the person is unfamiliar with you or may have problems accommodating you, repeat your name and company with the best method to reach you.
In case you’ve a relationship, you might skip repeating your name, but still be sure to give a callback number and mention the time when you will be available.
Rather than hanging after you complete, hit the pound sign; in most systems, this gives you a few options, including replaying the message. Try doing so, and if you are not satisfied with the message, re-record it.
If you believe your voice mail message was dropped from the system before you had been completed, call.
Lead off by telling the person that you think your previous message might have been dropped or cut off, then quickly recap. Keep it short, you do not want to appear as a pest.
How to leave a professional voicemail for a job example?
Hello Mr. Keith. My name is Michelle Luke. I’m calling in regard to the vacant Assistant Marketing position I saw on your website. I believe my marketing background and experience over the past 5 years fit the requirements. I have prepared strategies that benefited my previous company.
Hoping to hear from you soon. You can reach me at 963-2049. I look forward to talking soon. Again, this is Michelle Luke, and you can reach me any time at 963-2049.
Some points to keep in mind when crafting your professional voicemail for a job:
- Never use scripts off the internet! You won’t sound natural using someone else’s words. Write your own script.
- Practice before leaving a message to an important person. You will know what to work on in advance.
- Time your message. It should not be more than 30 seconds.
- Immediately start off by telling the most relevant experience for the position. Followed by one unique skill set that will set you apart from the rest of the applicants.
- Repeat your name and phone number at the end of the message so they don’t have to go back to listening to your message to get that information.
There is no guarantee that you will receive a call back. By following some basic guidelines, your chances can be improved, greatly. In many cases, though, your voicemail greetings sets the platform for a successful conversation whenever you catch them over the telephone another time.